Roles
Every academy has exactly one primary owner and, on the Scale plan, additional admins.Owner
The primary account holder. The owner is the only person who can manage the team: inviting admins, removing them, and resending or revoking pending invitations. The owner cannot be removed from the team.
Admin
A collaborator you invite to help manage the academy. Admins manage the academy from the owner dashboard. They cannot view or change the team list, so they cannot invite or remove other people.
The team page is owner-only. If an admin opens it, they are sent back to the academy’s general settings instead.
Plan requirement
Team seats are gated by your plan through the team seats entitlement.| Plan | Team seats (admins) |
|---|---|
| Trial | 0 |
| Pro | 0 |
| Scale | 3 |
Invite an admin
Enter their email
Type the collaborator’s email address in the “Invite admin” field. The form shows how many of your team seats are still available, for example “2 of 3 team seats remaining.”
Send the invite
Select Send. The invitation is emailed to that address, and it appears in your team list with a “Pending” badge.
Invitations are sent to the academy’s admin dashboard, not the student site. The invited admin signs in on your owner workspace, which is where the academy is managed from.
How seats are counted
A team seat is used by either an active admin or a pending invitation. This means a burst of invites cannot overshoot your plan’s cap before anyone accepts. For example, on Scale (3 seats) with one active admin and one pending invite, you have one seat remaining. When all seats are in use, the invite field and Send button are disabled until you free up a seat by removing an admin or revoking a pending invitation.Manage pending invitations
Pending invites appear in the team list with a “Pending” badge. As the owner you can:Resend
Send the invitation email again, for example if the original was missed or the link expired. This issues a fresh invite to the same address.
Revoke
Cancel an invitation that has not been accepted yet. This frees up the seat so you can invite someone else.
Invitations are time-limited. A pending invite expires after a set window (30 days by default), after which you can resend it to issue a new link.
Remove an admin
To remove someone’s access, open Settings, then Team, find the admin in the list, and select the remove action next to their row. This revokes their access to the academy and frees their seat.Frequently asked
Can admins invite other people?
Can admins invite other people?
No. Only the primary owner can invite, remove, resend, or revoke. Admins do not see the team list at all.
Do team members count against my student or course limits?
Do team members count against my student or course limits?
No. Admins are part of your team, not your audience. They are separate from the students enrolled in your academy.
Are team members shared across all my academies?
Are team members shared across all my academies?
What happens to the team if my plan changes?
What happens to the team if my plan changes?
Team seats follow your plan’s team seats entitlement. If you are not on Scale, the invite form is replaced by an upgrade prompt. Review Plans and billing before relying on multiple admins.